Determine which version of Outlook you're using

Follow these steps to set up a signature in Outlook 2010, 2016 or 2019 on your computer: 1. You can also create a default email signature, which Outlook would include at the end of every outgoing email unless you specify otherwise before sending.

For example, if you use Outlook to manage both your personal and business email accounts, you might like to have two email signature options.

In Outlook, you have the option to create many unique signatures for different email accounts. Related: How to start an email (With useful tips for success) How to set up an Outlook signature in Windows Privacy information: often, the company you work for might require you to include specific General Data Protection Regulation (GDPR) text in your email signature. Logos: you can include visual elements, such as your logo or headshot, social media icons or even a digital version of your handwritten signature. Links: you might include links to your social media profiles or website. Your contact information: start with your name, title and phone number(s). To create an effective email signature, consider including the following elements: Including the right information in your email signature builds a sense of credibility and clarity. Related: How to design email signoffs (With examples) What to include in your email signature If you have several email accounts in Outlook, you can create a separate signature for each address. Learning how to add a signature in Outlook can help you personalise your emails. The signature might include your name, title and contact details and its purpose is to identify you to the recipient and make sure they have your information at hand. An email signature is a block of text that appears at the bottom of every email you send. Learning how to add a signature in Outlook can help you save time and ensure you always sign your emails off professionally. Why learn how to add a signature in Outlook? In this article, we discuss how to add a signature in Outlook for Windows, Outlook on the web and Outlook for Mac. If you use Outlook as your usual email interface, you can set up an automatic email signature or signatures to make sure you always sign your email off in the right way. Having the right email signature can help properly identify you when sending emails. An email signature is an important part of professional communication.

Outlook add image to email signature